CLUB RULES

HOME PAGE | home

CLUB RULES

Following a resolution passed at the Annual Genral Meeting of the Hanwell Town Youth FC on 22nd Ocotber 2003 the following rules were offically adopted as the Club Rules

HANWELL TOWN YOUTH FC CLUB RULES

1. NAME: The club shall be called HANWELL TOWN YOUTH FC. (the Club).

2. OBJECTS: The objects of the Club shall be to arrange youth football matches and social activities for its members.

3. STATUS OF RULES: These rules (the Club Rules) form a binding agreement between each member of the Club.

4. RULES AND REGULATIONS:

The Club have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League of Competition to which the Club is affiliated for the time being and so deemed to be incorporated into the Club Rules. No alteration to the Club Rules shall be effective without prior written approval by the parent Association. The Club, its members, players, coaches, managers, committee members and Club Officers will also abide by The Football Association's Club Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

5 CLUB MEMBERSHIP

The members of the Club from time to time shall be the Honorary Officers during their period of office; the club coaches and managers in respect of the club teams; the parents/ guardians/ responsible adults for any player registered to play or train with the club who shall have paid the requisite fee; and any other person who may be co-opted onto the Club Committee from time to time or any other person appointed by the Club Committee as a member of the club and whose names shall be recorded in a register (the Membership Register) which shall be maintained by the Club Secretary.

Any person who wishes to be a member must apply on such Application Form as may be prescribed by the club from time to time, unless this requirement is dispensed with by the Club Committee. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant's name being entered in the Membership Register.

In the event of a member's resignation or a decision to terminate his/her membership is taken by the Club Committee, his or her name shall be removed from the Membership Register. The Football Association and parent County Association shall be given access to the Membership Register on demand, subject to compliance with any applicable principles of the Data Protection Act 1998 as may be amended from time to time.

6. ANNUAL MEMBERSHIP FEE

An annual fee payable by each player shall be determined from time to time by the Club Committee. Any fee shall be payable with the application for membership annually by each applicant. Fees shall be repayable if an application is rejected for any reason, but not otherwise. The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club. The Club Committee shall have the authority to levy varying fees for different classes of membership or to waive or reduce fees in individual cases in its absolute discretion.

7. RESIGNATION AND EXPULSION

A member shall cease to be a member of the Club if and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or any further subscription is more than 3 months in arrears shall be deemed to have resigned, unless the Club Committee expressly decides otherwise, in which case the Club Committee shall have the power to extend or vary this rule as in its absolute discretion it shall think fit. The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures. A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

8. CLUB COMMITTEE

The Club Committee shall consist of the following Club Officers:-Chair, Vice Chair, Treasurer, Secretary and Minutes Secretary, plus up to 8 other members elected at an Annual General Meeting. The Club Committee may co-opt up to 3 further members to the Committee in its discretion. Co-opted members will cease to hold office at the AGM following their appointment. The Club Committee shall appoint a Director of Football from amongst the members of the Committee to act as head coach to the clubs teams, and to act as a link between the Club Committee and the coaches and managers of the club teams. Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee Meeting, The Chair of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Club Chair or in their absence the Vice- Chair or the Club Secretary. The quorum for the transaction of business of the Club Committee shall be 4, which shall include at least one Club Officer. Decisions of the Club Committee shall be entered into the Minute Book of the Club to be maintained by the Minutes Secretary. Any three members of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days' notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year. An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members. Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

9. ANNUAL AND SPECIAL GENERAL MEETING

An Annual General Meeting (AGM) shall be held in each year to: receive a report of the activities of the Club over the previous year; receive a report of the Club's finances over the previous year;

elect the Honorary Officers and members of the Club Committee; consider any other business.

A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purpose for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

The Secretary shall give each member notice of the date of a General Meeting at least 14 days before the Meeting. The quorum for a General Meeting shall be 8. The Club Chair or in their absence, a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions ( excepting any change to the Club rules which shall be subject to a 2/3rds majority of those present) shall be passed by a simple majority and in the event of an equality of votes the Chair of the Meeting shall have a casting vote.The Minutes Secretary, or in their absence, a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club. Nominations for election of members as Club Officers or as members of the Club Committee shall be made at the AGM. Notice of any resolution to be proposed by a member at the AGM ( other than resolutions proposed by the Club Committee) shall be given in writing to the Club Secretary not less than 21 days before the Meeting.

10. CLUB FINANCES:

A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Secretary, the Treasurer, and the Director of Football. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account. The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club. The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club. The Club shall prepare an annual Financial Statement ( which may be in such form as shall be published by The Football Association from time to time).The Club Property, other than the Club Account, shall be vested in not less than two and no more than four Custodians, one of whom shall be The Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

On their removal or resignation a Custodian shall if so required execute a Conveyance in such form as is published by The Football Association from time to time to a newly-elected Custodian or the existing Custodians as directed by the Club Committee. On the death or bankruptcy of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian. The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

11. DISSOLUTION

A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present. The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club. Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.

12. NOTICES

Any notice required to be given by or on behalf of the club under these rules may be given , at the absolute discretion of the executive committee ( or in cases of urgency at the discretion of the club secretary) in writing; by e-mail; or by advertisement on the official club website; or by any combination of two or more of these methods, and such notice shall be deemed to be received by members in the case of written notice sent by ordinary first class post, on the second day following the day of posting; and in the case of any other method of service on the same day as the day on which the notice is given ( which phrase shall include sending by e-mail or posting on the club web-site). Any notice required to be given by a member under these rules shall be in writing and must be sent by ordinary first class post addressed to the Club Secretary at the address for service which shall be nominated by the Executive Committee from time to time. Such notice shall be received when it arrives in the ordinary course of post.


	HOME PAGE \| home AWAY GAME DIRECTIONS \| CHILD PROTECTION POLICY \| CLUB NEWS \| CLUB COMPLAINTS PROCEDURE \| CLUB RULES \| CODES OF CONDUCT \| CONTACT DETAILS \| DIRECTIONS \| EQUITY STATEMENT \| FEEDBACK \| GAMES PAGE \| HISTORY OF HANWELL FC \| INJURY ADVICE \| LINKS \| MIDDLESEX FA COACHING COURSES \| OFFSIDE REF \| PARENT INFORMATION \| PHOTO POLICY \| WE NEED YOUR HELP ? CLUB RULES Following a resolution passed at the Annual Genral Meeting of the Hanwell Town Youth FC on 22nd Ocotber 2003 the following rules were offically adopted as the Club Rules HANWELL TOWN YOUTH FC CLUB RULES 1. NAME: The club shall be called HANWELL TOWN YOUTH FC. (the Club). 2. OBJECTS: The objects of the Club shall be to arrange youth football matches and social activities for its members. 3. STATUS OF RULES: These rules (the Club Rules) form a binding agreement between each member of the Club. 4. RULES AND REGULATIONS: The Club have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League of Competition to which the Club is affiliated for the time being and so deemed to be incorporated into the Club Rules. No alteration to the Club Rules shall be effective without prior written approval by the parent Association. The Club, its members, players, coaches, managers, committee members and Club Officers will also abide by The Football Association's Club Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy. 5 CLUB MEMBERSHIP The members of the Club from time to time shall be the Honorary Officers during their period of office; the club coaches and managers in respect of the club teams; the parents/ guardians/ responsible adults for any player registered to play or train with the club who shall have paid the requisite fee; and any other person who may be co-opted onto the Club Committee from time to time or any other person appointed by the Club Committee as a member of the club and whose names shall be recorded in a register (the Membership Register) which shall be maintained by the Club Secretary. Any person who wishes to be a member must apply on such Application Form as may be prescribed by the club from time to time, unless this requirement is dispensed with by the Club Committee. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant's name being entered in the Membership Register. In the event of a member's resignation or a decision to terminate his/her membership is taken by the Club Committee, his or her name shall be removed from the Membership Register. The Football Association and parent County Association shall be given access to the Membership Register on demand, subject to compliance with any applicable principles of the Data Protection Act 1998 as may be amended from time to time. 6. ANNUAL MEMBERSHIP FEE An annual fee payable by each player shall be determined from time to time by the Club Committee. Any fee shall be payable with the application for membership annually by each applicant. Fees shall be repayable if an application is rejected for any reason, but not otherwise. The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club. The Club Committee shall have the authority to levy varying fees for different classes of membership or to waive or reduce fees in individual cases in its absolute discretion. 7. RESIGNATION AND EXPULSION A member shall cease to be a member of the Club if and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or any further subscription is more than 3 months in arrears shall be deemed to have resigned, unless the Club Committee expressly decides otherwise, in which case the Club Committee shall have the power to extend or vary this rule as in its absolute discretion it shall think fit. The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures. A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property. 8. CLUB COMMITTEE The Club Committee shall consist of the following Club Officers:-Chair, Vice Chair, Treasurer, Secretary and Minutes Secretary, plus up to 8 other members elected at an Annual General Meeting. The Club Committee may co-opt up to 3 further members to the Committee in its discretion. Co-opted members will cease to hold office at the AGM following their appointment. The Club Committee shall appoint a Director of Football from amongst the members of the Committee to act as head coach to the clubs teams, and to act as a link between the Club Committee and the coaches and managers of the club teams. Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee Meeting, The Chair of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Club Chair or in their absence the Vice- Chair or the Club Secretary. The quorum for the transaction of business of the Club Committee shall be 4, which shall include at least one Club Officer. Decisions of the Club Committee shall be entered into the Minute Book of the Club to be maintained by the Minutes Secretary. Any three members of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days' notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year. An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members. Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules. 9. ANNUAL AND SPECIAL GENERAL MEETING An Annual General Meeting (AGM) shall be held in each year to: receive a report of the activities of the Club over the previous year; receive a report of the Club's finances over the previous year; elect the Honorary Officers and members of the Club Committee; consider any other business. A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purpose for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM. The Secretary shall give each member notice of the date of a General Meeting at least 14 days before the Meeting. The quorum for a General Meeting shall be 8. The Club Chair or in their absence, a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions ( excepting any change to the Club rules which shall be subject to a 2/3rds majority of those present) shall be passed by a simple majority and in the event of an equality of votes the Chair of the Meeting shall have a casting vote.The Minutes Secretary, or in their absence, a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club. Nominations for election of members as Club Officers or as members of the Club Committee shall be made at the AGM. Notice of any resolution to be proposed by a member at the AGM ( other than resolutions proposed by the Club Committee) shall be given in writing to the Club Secretary not less than 21 days before the Meeting. 10. CLUB FINANCES: A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Secretary, the Treasurer, and the Director of Football. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account. The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club. The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club. The Club shall prepare an annual Financial Statement ( which may be in such form as shall be published by The Football Association from time to time).The Club Property, other than the Club Account, shall be vested in not less than two and no more than four Custodians, one of whom shall be The Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision. The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting. On their removal or resignation a Custodian shall if so required execute a Conveyance in such form as is published by The Football Association from time to time to a newly-elected Custodian or the existing Custodians as directed by the Club Committee. On the death or bankruptcy of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian. The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties. 11. DISSOLUTION A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present. The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club. Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine. 12. NOTICES Any notice required to be given by or on behalf of the club under these rules may be given , at the absolute discretion of the executive committee ( or in cases of urgency at the discretion of the club secretary) in writing; by e-mail; or by advertisement on the official club website; or by any combination of two or more of these methods, and such notice shall be deemed to be received by members in the case of written notice sent by ordinary first class post, on the second day following the day of posting; and in the case of any other method of service on the same day as the day on which the notice is given ( which phrase shall include sending by e-mail or posting on the club web-site). Any notice required to be given by a member under these rules shall be in writing and must be sent by ordinary first class post addressed to the Club Secretary at the address for service which shall be nominated by the Executive Committee from time to time. Such notice shall be received when it arrives in the ordinary course of post.